Helpful Shortcuts For Microsoft Office 2016 For Mac

Get over 30 timesaving shortcuts that will help you create more engaging presentations quickly and easily. Microsoft Office expert David Rivers begins with his top 10 tips, including how to repurpose slides from other presentations, create custom shapes and animations, play sounds, and finesse color and transparency.

Note: Our Office 2016 for Mac review has been fully updated for November 2016Office on the Mac went for almost five years without a significant update, making it hard to remember that Word and Excel actually started out on Apple’s computers. Office 2016 for Mac replaced the 2011 version that had grown so long in the tooth, and it was well worth waiting for.This a real version of Office, with features and tools that will be familiar to Windows users, but in the form of real Mac applications as well. You get the ribbons and task panes of the applications – and a recent update adds the ability to customise the ribbons again, and you can even pick which icons you want on the Quick Access Toolbar in the top-left corner.The ribbons often have the same tabs as the Windows versions of the same apps – but not always the full set of features.

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There are some features in all the Office programs that are still only on Windows. Office 2016 for Mac is definitely more powerful than Office for iPad, as you would hope, and it has far more features than the Windows RT version of Office, or the new Windows 10 – but it’s closer to Office Home and Student than the Pro version of.The good news is that as new features are added to Office, they show up on both Mac and Windows PCs – and the monthly updates are steadily filling in missing features already found in the Windows version of Office.

Some of these are small things, like being able to have a graph paper background in OneNote. Others are major improvements – switching all the Office apps to 64-bit has certainly improved overall performance.The familiar Windows shortcuts that showed up in Excel initially now work in Word, PowerPoint, Outlook and OneNote as well, which saves those of us who regularly use both PCs and Macs a lot of keyboard fumbling. Many of the function key shortcuts have been the same in Word and Excel on the Mac and Windows for years (because they were in the early Mac versions of Word and Excel long before Office came to Windows), so Shift-F3 cycles selected text through upper and lower case in Word on both Windows and macOS, and F5 opens the Go To dialog in Excel.If you know Office on Windows well, there are a lot of other keyboard shortcuts that can save you time, like using Ctrl-; to insert today’s date in Excel. Even the Windows standard Ctrl-C and Ctrl-V for copy and paste work now.Not all the Office shortcuts from Windows are available though, because there are some (like F12 for Save As) that are already used by macOS for other things.At any rate, all the features sit inside a true Mac interface, from the Retina graphics and high resolution document themes to the familiar scroll bounce. If anything, Office 2016 is almost too much of a Mac application, because instead of putting everything on the ribbon the way Office does on Windows, it both splits and duplicates features between the ribbon and the menus.That’s not just the file management tools on the File menu where you’d expect them (there’s a File menu in Office 2013 too, which has the options for each program, whereas Office 2016 keeps Preferences on the Apple menu where Mac users will look for them). You get both a Table menu and a set of Table commands on the Insert tab of the ribbon in Word 2016, and the Tools menu and Review tab have almost the same set of commands – but not quite.

The Protect Document command is on both the Tools menu and the Review tab – but the Restrict Permission tool from the Review tab is on the File menu instead.Similarly, the commands from the View tab are split between the View and Window menus.This gives menu fans the option of minimising the ribbon and ignoring it, but there are a few things ribbon users will have to go look for in the menu. Again, OneNote has nearly all of the ribbon features in the menus, but there are menu options – for example, related to managing notebooks – that you can’t do from the ribbon. (If you’re having difficulty tracking down a command, use the search bar on the Help menu and it will pop up the menu you need with the command highlighted; a handy option from Office Online.)Microsoft is thinking more of Mac users than visiting Windows users, but it’s also far easier to switch between the Windows, macOS and iPad versions of Office without having to hunt for how to do things. Unless we’re talking about using iCloudCloud firstOffice 2016 for Mac does the best job we’ve seen so far of integrating OneDrive – better than Office 2013 or even Windows 8.1.

Not only does it show you your OneDrive folders by default in the Open and Save dialogs (and the multiple columns of macOS continue to be the best way to handle lots of nested folders), but you can see files and folders that have been shared with you right in the same dialog.That makes collaboration far simpler – on Windows, you have to start in the OneDrive website rather than being able to open a document someone has shared directly in Word or Excel. Windows users will be envious, especially since Microsoft stripped out the OneDrive integration in the Office 2016 dialogs on Windows in a recent update.OneDrive, OneDrive for Business and SharePoint are all in the Open and Save dialogs (and just as on Windows, Add a Service doesn’t list any other cloud services, particularly not iCloud). You can see your own cloud files, and files that other people have shared with you, which is a big time saver.